CHAPTER I. ADMINISTRATIONCHAPTER I. ADMINISTRATION\ARTICLE 4. ADMINISTRATIVE DEPARTMENTS

There are hereby created for the city, the following administrative departments:

(a)   Department of Law;

(b)   Department of Public Works;

(c)   Department of Electric Service;

(d)   Department of Health;

(e)   Department of Safety;

(f)   Department of Finance;

(g)   Department of Building, Planning and Zoning; and

(h)   Such other departments which may be created by ordinance or may be deemed necessary by the city manager.

(Code 1973, 1-300; Code 2017)

All appointments shall be made by the manager under such regulations as may be provided by law. All department heads shall make regular reports to the manager and be ready at all times to furnish him or her with such information as he or she may require.

(Code 1973, 1-302)

The city manager may perform the duties and act as head of any department for which he or she is qualified, and he or she may designate one person to be the head of two or more departments or offices of the city.

(Code 1973, 1-303)

The Department of Law is created for the administration of the legal affairs of the city; and shall consist of a city attorney, a municipal judge and such other officers as may be deemed necessary by the city manager.

(Code 1973, 1-304)

The organization, divisions and administration of the department of public works shall be as follows:

(a)   Park Division. This department shall have the responsibility of:

(1)   Maintenance, improvement and repair of the city’s parks and recreational system;

(2)   Eradication of noxious weeds within the city and on city owned properties;

(3)   The care and maintenance of grass and trees on city owned properties;

(4)   Such other duties as may be assigned from time to time by the city manager or director of public works.

(b)   Golf Course Division. This department shall have the responsibility of the maintenance, improvement and repair of the municipal golf course.

(c)   Street Division. This department shall have the responsibility of:

(1)   Maintenance of all streets, alleys and all public ways;

(2)   Maintenance and repair of all curbs and gutters and such sidewalks as may be on city owned properties or responsibility;

(3)   Maintenance and care of all public vehicles;

(4)   Care and maintenance of all public storm water facilities;

(5)   Maintenance of all public buildings at the direction of the director of public works;

(6)   Collection and disposal of all refuse within the city and care of the city landfill;

(7)   Installation and maintenance of street name signs and traffic signs and signals;

(8)   Cleanliness of all streets, alleys and public rights-of-way within the city;

(9)   Display of “welcome flags” and erection of voting booths when requested by the city clerk;

(l0)  Such other duties as may be assigned from time to time by the city manager or director of public works.

(d)   Water Division. This department shall have the responsibility of:

(l)    The city’s water system including maintenance of distribution mains, pumping facilities and treatment;

(2)   The city’s sewage system including sewer collection, pumping facilities and treatment;

(3)   Such other duties as may be assigned from time to time by the city manager or director of public works.

(e)   The Division of Engineering. Shall be all professional consulting engineers retained by the governing body for specific construction projects, studies or consultations. Engineering firms or engineers in a residence capacity shall work with and under the direction of the director of public works subject only to directives to the contrary issued by the city manager.

The Department of Building, Planning and Zoning. Shall approve all permits presently required by law and those required by future ordinance adoption; and shall make all inspections required by the code of the City of Russell and as directed by the city manager and/or director of public works.

(Code 1973, 1-305; Code 1983)

The department of electric service is created for the production and sale of electricity. It shall be administered by an electric utility director and there is hereby established under this department the following divisions:

(a)   Electric Production Department. This department shall consist of such employees as are now or may be hereafter provided for by ordinance, or as may be deemed necessary by the city manager to effectively carry out the work of the department.

(b)   Electric Distribution Department. This department shall consist of such employees as are now or may be hereafter provided for by ordinance, or as may be deemed necessary by the city manager to effectively carry out the work of the department.

(Code 1973, 1-306)

The department of health is created for the maintenance of health and the control of sanitary conditions in the city, and shall consist of the following officers and employees:

(a)   Health Officer;

(b)   Such other employees as are now or may be hereafter provided for by ordinance, or as may be deemed necessary by the city manager to effectively carry out the work of such department.

(Code 1973, 1-307)

The department of public safety is created for the protection of the lives and property of the citizens of the city and of the strangers who may be sojourning therein. It shall consist of the following departments:

(a)   Police Department;

(b)   Fire Department.

(Code 1973, 1-308)

The department of finance is created for the purpose of exercising general control over the financial and bookkeeping affairs of the city, and shall consist of such employees as are now or may be hereafter provided for by ordinance or as may be deemed necessary by the city manager.

(Code 1973, 1-309)

The city clerk shall:

(a)   Be custodian of all the city records, books, files, papers, documents and other personal effects belonging to the city not properly pertaining to any other office.

(b)   Carryon all the official correspondence of the city.

(c)   Attend and keep a record of the proceedings of all meetings of the governing body.

(d)   Enter every appointment of office and the date thereof in the journal.

(e)   Enter or place each ordinance of the city in the ordinance books after its passage.

(f)   Publish all ordinances (except those appropriating money) and such resolutions, notices and proclamations as may be required by law or ordinance.

(Code 1983)

The city clerk shall:

(a)   Have custody of the corporate seal of the city and shall affix the same to the official copy of all ordinances, contracts and other documents required to be authenticated;

(b)   Have power to administer oaths for all purposes pertaining to the business and affairs of the city.

(c)   Keep suitable files of all such oaths required to be deposited in his or her office.

(Code 1983)

The city clerk shall:

(a)   Prepare and keep suitable fiscal records according to generally accepted accounting principles, and in accordance with Charter Ordinance No.7.

(b)   Assist in preparing the annual budget.

(c)   Audit all claims against the city for goods or services rendered for the consideration of the governing body. The city clerk’s accounts shall properly show the amounts paid from any fund of the city and the cash balance existing in each fund.

(d)   Keep an accurate account of all bonds issued by the city.

(e)   Keep a record of all special assessments.

(Code 1983)

The city clerk is designated as the withholding agent of the city for the purposes of the Federal Revenue (Income Tax) Act and shall perform the duties required of withholding agents by said act or any other act requiring withholding from the compensation of any city officer or employee.

(Code 1983)

The deputy city clerk shall perform such duties as may be assigned by the city clerk or by the city manager. In the absence of the city clerk, the deputy city clerk shall perform all of the duties of the city clerk.

(Code 1973, 1-328)

The city treasurer shall:

(a)   Keep a full and accurate record;

(b)   Publish a quarterly financial statement;

(c)   Deposit all public moneys and sign all checks of the city;

(d)   Payout the funds of the city upon warrant and checks properly signed by the city manager and city clerk;

(e)   Perform such other duties as may be prescribed by the governing body or the Kansas statutes.

(K.S.A. 10-803; K.S.A. 12-1608; Code 1983